Privacy Statement (last updated May 20th, 2018)

The American Society of Naval Engineers (“ASNE,” “we,” “us,” “our,” or the “Society”) is committed to protecting the privacy of individuals who visit our website (“Visitors”), individuals who use our Services as defined below (“Customers” or “Members”), and individuals who register to attend ASNE’s events (“Attendees”). This Privacy Statement describes ASNE’s privacy practices in relation to the use of the Company’s Websites and the related applications, services, and programs offered by ASNE (collectively, the “Services”), as well as individuals’ choices regarding use, access and correction of personal information.
 

If you have questions or complaints regarding ASNE’s Privacy Statement or associated practices, please contact us at privacy@navalengineers.org .

1. Websites covered
This Privacy Statement covers the information practices, including how ASNE collects, uses, shares and secures the personal information you provide the Society’s Website (navalengineers.org).
 

ASNE’s Website has links to other non-ASNE Websites. The information practices or the content of such other Websites is governed by the privacy statements of such other Websites. ASNE encourages you to review the privacy statements of other Websites to understand their information practices.
 

2. Information collected
When expressing an interest in obtaining additional information about Services, or registering to use the Website or other Services, or registering for an event, ASNE requires you to provide the Society with personal contact information, such as name, company name, address, phone number, and email address (“Required Contact Information”). When purchasing Services or registering for an event, ASNE may also require you to provide the Society with financial qualification and billing information, such as billing name and address, credit card number, and the number of employees within the organization that will be using the Services (“Billing Information”). ASNE may also ask you to provide additional information (“Optional Information”). Required Contact Information, Billing Information, Applicant Information, Optional Information and any other information you submit to ASNE to or through the Services are referred to collectively as “Data.”

As you navigate our Website, ASNE may also collect information through the use of commonly-used information-gathering tools, such as cookies and Web beacons (“Website Navigational Information”). Website Navigational Information includes standard information from your Web browser (such as browser type and browser language), your Internet Protocol (“IP”) address, and the actions you take on our Website (such as the Web pages viewed and the links clicked).
 

3. Use of information collected
The Society uses Data about ASNE Customers to perform the services requested. For example, if you fill out a “Membership Application” Web form, the Society will use the information provided to deliver member Services.

The Society also uses Data about ASNE Attendees to plan and host symposia, events, courses, webinars, host online forums and social networks in which event Attendees may participate, and to populate online profiles for Attendees on the Society’s Websites. Additional information on the Society’s privacy practices with respect to Data about ASNE Attendees may be found in additional privacy statements on the event Websites, as the case may be.
 

The Society may also use Data about ASNE Customers and Attendees for marketing purposes. For example, the Society may use information you provide to contact you to further discuss your interest in the Services and to send you information regarding the Society, our Services and promotional information.
 

ASNE may also receive information about Customers and Attendees from other sources, including third parties from whom we have purchased data, and combine this information with Data we already have about you. This helps us to update, expand and analyze our records, identify new customers, and create more tailored advertising to provide products and services that may be of interest to you.
 

ASNE uses credit card information solely to collect payment from Customers and Attendees.
 

ASNE uses Website Navigational Information to operate and improve the Society’s Websites. The Society may also use Website Navigational Information alone or in combination with Data about ASNE Customers and Data about ASNE Attendees to provide personalized information about the Society. For additional information about the use of Website Navigational Information, please see section 4. Website Navigational Information below.
 

ASNE uses services offered by Google and Google Analytics to collect, aggregate and analyze data in order to better understand how the site is used. ASNE uses these cookies to collect anonymous and aggregated data for a limited time. The data is used, for example, to monitor and analyze site use, improve its functions and more accurately choose content and graphic design, in order to meet visitors' expectations.
 

Information on how Google Analytics is used and its privacy policy are available on this link: https://www.google.com/analytics/terms/us.html

4. Website Navigational Information
Cookies, Web Beacons and IP Addresses
ASNE uses commonly-used information-gathering tools, such as cookies and Web beacons, to collect information as you navigate the Website (“Website Navigational Information”). As described more fully below, we use these cookies or similar technologies to analyze trends, administer the Website and Services, track users’ movements around our Website and Services, and provide personalize content. This section describes the types of Website Navigational Information used on the Society’s Websites and Services, and how this information may be used.
 

Cookies
ASNE uses cookies to make interactions with the Society’s Website easy and meaningful. When you visit our Website, ASNE’s servers send a cookie to your computer or device. Standing alone, cookies do not personally identify you; they merely recognize your Web browser. Unless you choose to identify yourself to ASNE, either by opening an account or filling out a Web form (such as a “Register”) or have previously identified yourself to ASNE, you remain anonymous to us.

ASNE uses cookies that are session-based and persistent-based. Session cookies exist only during one session. They disappear from your computer or device when you close your browser software or turn off your computer. Persistent cookies remain on your computer or device after you close your browser or turn off your computer. You can control the use of cookies at the individual browser level, but if you choose to disable cookies, it may limit your use of certain features or functions on our Websites or Services.


The following sets out how navalengineers.org uses different categories of cookies and your options for managing cookies’ settings:

In particular, ASNE uses the following cookies:
 

Any other cookies generated by www.navalengineers.org and not present in this table are functional or targeting cookies.

Third party cookies
ASNE uses services offered by Google and Google Analytics to collect, aggregate and analyze data in order to better understand how the site is used. ASNE uses these cookies to collect anonymous and aggregated data for a limited time. The data is used, for example, to monitor and analyze site use, improve its functions and more accurately choose content and graphic design, in order to meet visitors' expectations.
 

Web Beacons
ASNE uses Web beacons alone or in conjunction with cookies to compile information about Customers and Visitors’ usage of the Society’s Websites and interaction with emails from the Society. Web beacons are clear electronic images that can recognize certain types of information on your computer, such as cookies, when you viewed a particular Website or Service tied to the Web beacon, and a description of a Website or Service tied to the Web beacon. For example, ASNE may place Web beacons in marketing emails that notify the Society when you click on a link in the email that directs you to one of the Society’s Websites. ASNE uses Web beacons to operate and improve the Society’s Websites, Services and email communications.

Log Files, IP Addresses, URLs and Other Data
As is true of most Websites, we gather certain information automatically to analyze trends in the aggregate and administer our Websites and Services. This information may include your Internet Protocol (IP) address (or the proxy server you use to access the World Wide Web), device and application identification numbers, your location, your browser type, your Internet service provider and/or mobile carrier, the pages and files you viewed, your searches, your operating system and system configuration information, and date/time stamps associated with your usage. Due to Internet communications standards, when you visit or use the Society’s Websites and Services, we automatically receive the URL of the website from which you came and the website to which you go when you leave our Website. This information is used to analyze overall trends, to help us improve our Websites and Services, to track and aggregate non-personal information, and to provide the Websites and Services. For example, ASNE uses IP addresses to monitor the regions from which Customers and Visitors navigate the Society’s Websites. ASNE also collects IP addresses from Customers when they log into the Services as part of the Society’s “Identity Confirmation” and “IP Range Restrictions” security features.

Social Media Features and Single Sign-on
The Society’s Websites may use social media features, such as the Facebook “like” button (“Social Media Features”). These features may collect your IP address and which page you are visiting on the Society’s Website, and may set a cookie to enable the feature to function properly. You may be given the option by such Social Media Features to post information about your activities on the Society’s Website to a profile page of yours that is provided by a third party social media network in order to share with others within your network. Social Media Features are either hosted by a third party or hosted directly on the Society’s Website. Your interactions with these features are governed by the privacy policy of the company providing the relevant Social Media Features. ASNE also allows you to log in to certain of our Websites and Services using sign-in services such as Facebook Connect. These services will authenticate your identity and provide you the option to share certain personal information with us such as your name and email address to pre-populate our sign-up form.

Do Not Track
Currently, various browsers — including Internet Explorer, Firefox, and Safari — offer a “do not track” or “DNT” option that relies on a technology known as a DNT header, which sends a signal to Websites’ visited by the user about the user's browser DNT preference setting. ASNE does not currently commit to responding to browsers' DNT signals with respect to the Society's Websites, in part, because no common industry standard for DNT has been adopted by industry groups, technology companies or regulators, including no consistent standard of interpreting user intent. ASNE takes privacy and meaningful choice seriously and will make efforts to continue to monitor developments around DNT browser technology and the implementation of a standard.
 

5. Public forums, refer a contact, and customer testimonials
ASNE may provide bulletin boards, blogs, or chat rooms on the Society’s Websites. Any personal information you choose to submit in such a forum may be read, collected, or used by others who visit these forums, and may be used to send you unsolicited messages. ASNE is not responsible for the personal information you choose to submit in these forums.
 

ASNE posts a list of Customers and testimonials on the Society’s Websites that contain information such as Customer names and titles. ASNE obtains the consent of each Customer prior to posting any information on such a list or posting testimonials.
 

6. Sharing of information collected
Service Providers
Unless described in this Privacy Statement, ASNE does not share, sell, rent, or trade any information with third parties for their promotional purposes.
 

ASNE Affiliates
The Society may share Data about ASNE Customers with ASNE Affiliates for customer support, technical operations and account management purposes.
 

Business Partners
From time to time, ASNE may partner with other companies to jointly offer products, services, or programs. If you purchase, specifically express interest in, or register for a jointly–offered product, service, or program from or through ASNE, the Society may share Data about ASNE Customers collected in connection with your purchase or expression of interest with our partner(s). ASNE does not control our business partners’ use of the Data about ASNE Customers that we collect, and their use of the information will be in accordance with their own privacy policies. If you do not wish for your information to be shared in this manner, you may opt not to purchase or specifically express interest in a jointly offered product or service.

ASNE does not share Data about ASNE Attendees with business partners unless the attendee explicitly grants consent for us to do so during the registration process. If you consent to sharing your information, it will be subject to the business partners’ respective privacy statements.
 

Third Parties
Section 4 of this Privacy Statement, Website Navigational Information, specifically addresses the information we or third parties collect through cookies and web beacons, and how you can control cookies through your Web browsers. ASNE does not share any additional information with third parties without prior written consent (unless it is Compelled Disclosure).
 

Billing
ASNE uses a third-party service provider to manage credit card processing. This service provider is not permitted to store, retain, or use Billing Information except for the sole purpose of credit card processing on the Society’s behalf.
 

Compelled Disclosure
ASNE reserves the right to use or disclose information provided if required by law or if the Society reasonably believes that use or disclosure is necessary to protect the Society’s rights and/or to comply with a judicial proceeding, court order, or legal process.
 

7. International transfer of information collected
The Society stores Data about ASNE Customers and Data about ASNE Attendees in the United States. To facilitate ASNE’s global operations, the Society may access such information from around the world. This Privacy Statement shall apply regardless of which country the Data is accessed from by the Society.
 

8. Communications preferences
ASNE offers Visitors, Customers, Members, and Attendees who provide contact information a means to choose how the Society uses the information provided. You may manage your receipt of marketing and non-transactional communications by clicking on the “unsubscribe” link located on the bottom of the Society’s marketing emails. Additionally, you may unsubscribe here or by contacting us using the information in the “Contacting Us" section below.
 

9. Correcting and updating your information
ASNE may retain your information for a period of time consistent with the original purpose of collection. For instance, we may retain your information during the time in which you have an account to use our Websites or Services and for a reasonable period of time afterward. We also may retain your information during the period of time needed for ASNE to pursue our legitimate business interests, conduct audits, comply with our legal obligations, resolve disputes and enforce our agreements.
 

You may request to review, correct, delete or otherwise modify any of the personal information that you have previously provided to us through the Society’s Websites and Services. If you have registered for an account with ASNE, you may generally update your user settings, profile, organization’s settings or event registration by logging into the applicable Website or Service with your username and password and editing your settings or profile. To update your billing information, discontinue your account, and/or request return or deletion of Your Data associated with your account, please contact your account representative or the customer service team for the applicable Service. For other requests to access, correct, modify or delete Your Data, please review the “Contacting Us” section below. Requests to access, change, or delete your information will be addressed within a reasonable timeframe.
 

10. Customer Data
ASNE acknowledges that you have the right to access your personal information. If you wish to exercise any rights you may have to access, correct, amend, or delete such data, please contact privacy@navalengineers.org .
 

11. Security
ASNE uses robust security measures to protect Data about ASNE Customers and Data about ASNE Attendees.
 

12. EU Data Subject Rights
If you are a resident of the EU, you have the following additional rights regarding use and access to your data (as specified under the GDPR).

• Right of access. You may request a copy of the information that we have on you by sending a request to privacy@navalengineers.org. We will reply with seven days and provide a copy of the information within thirty days.
• Right of rectification. You can update your information at any time by logging into our website and updating your profile. If there is information on your profile that you cannot edit and wish to have it changed, please send an email to privacy@navalengineers.org. We will reply with seven days and correct any incorrect information within thirty days.
• Right to be forgotten. Under certain circumstances, you can request that we delete your data from our records. The decision on whether we can delete your data is based on factors including compliance, record keeping, and other restrictions that ASNE does not have control over. To request to have your data deleted, please send an email to privacy@navalengineers.org. We will reply with seven days and accommodate your request within 30 days if we can do so. If we cannot delete or "anonymize" your data, we will provide you the reasons for doing so, and you have a right to object to our reasoning.
• Right to restriction of processing. You can grant or remove consent for processing of your data at any time by logging into the sight and updating your preferences.
• Right of portability. If you would like a copy of the data that we have on you in a machine readable format, please send an email to privacy@navalengineers.org. We will reply with seven days and provide a copy your data within thirty days.

13. Consent
By consenting to this privacy notice you are giving us permission to process your personal data specifically for the purposes identified.

14. Contacting us
Questions regarding this Privacy Statement or the information practices of the Society’s Websites and Services should be directed via email to privacy@navalengineers.org or by mail at the following address:

American Society of Naval Engineers – Privacy
1423 Powhatan Street, Suite 1
Alexandria, VA 22314
 

Who We Are
ASNE is a 501(c)3 with headquarters in Alexandria, VA. ASNE is the leading professional engineering society for engineers, scientists and allied professionals who conceive, design, develop, test, construct, outfit, operate and maintain complex naval and maritime ships, submarines and aircraft and their associated systems and subsystems. ASNE also serves the educators who train the professionals, researchers who develop related technology, and students who are preparing for the profession. Society activities provide support for the U.S. Navy; U.S. Coast Guard; U.S. Marine Corps; U.S. Merchant Marine and U.S. Army.